All the service providers you need to coordinate for a successful exhibition — from permits to cleanup.
Organizing an exhibition involves coordinating multiple service providers beyond just your booth constructor. Here's a complete checklist to ensure nothing is missed.
Required if you plan to play music, host performances, or have audio-visual entertainment at your booth. Application through the Food and Environmental Hygiene Department.
Required for food and beverage sampling or sales. Issued by the Food and Environmental Hygiene Department. Includes wastewater treatment requirements.
On-site first aid personnel or ambulance service. Required by most venue regulations for events above certain sizes. Coordinate with Hong Kong St. John Ambulance or Auxiliary Medical Service.
Pre-register all delivery and setup vehicles with venue management. Coordinate loading/unloading time slots. Arrange dedicated transport for booth materials and equipment.
For international exhibitors, coordinate customs clearance and freight forwarding. Aplus Exhibition can recommend trusted logistics partners.
Booth security during setup, exhibition days, and dismantling. Especially important for high-value exhibits (jewellery, electronics). Licensed security company required.
Coordinate waste collection during setup, exhibition, and teardown. Segregate recyclable materials (wood, metal, cardboard). Arrange dumpsters or collection services through venue-approved providers.
Professional cleaning crew for final site clearance. Venues charge penalties for incomplete cleanup — ensure thorough removal of all materials.
For outdoor exhibitions without permanent restroom facilities. Arrange adequate units based on expected attendance. Include accessible units.
For F&B exhibitions, arrange proper wastewater collection and disposal. Venues have specific requirements — non-compliance can result in heavy fines.
How Aplus Exhibition can help: As your one-stop exhibition partner, we coordinate with many of these service providers on your behalf. From permits to cleanup, we make sure every detail is covered so you can focus on your brand.
Contact our professional consulting team today for personalized exhibition support.